1. Introduction

ACES Institute (“we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://acesinstitute.org, participate in our programmes, or submit content for publication.

By accessing or using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree, please discontinue use of our website and services.

2. Information We Collect

We may collect the following types of information:

a. Personal Information:

• Name, email address, contact number, professional title, organization, and country of residence.
• Information submitted via forms, including “Submit Your Paper”, “Become a Trainer”, “Contact Us”, or event registrations.

b. Non-Personal Information:

• Browser type, IP address, device information, referring website, and general site usage analytics.
• Aggregated data collected through cookies and analytics tools (e.g., Google Analytics) to improve website functionality and user experience.

3. How We Use Your Information

ACES Institute uses collected information for the following purposes:

• To manage submissions and communications related to research papers, editorial content, and training applications.
• To register participants for programmes, events, and learning initiatives.
• To improve our website experience, services, and programme delivery.
• To communicate updates, announcements, or opportunities relevant to our initiatives.
• To maintain internal records and comply with applicable laws and regulations.

4. Sharing and Disclosure of Information

We do not sell, rent, or trade your personal information. We may share information only under the following circumstances:

• With trusted partners or service providers who assist in operating our website, managing communications, or organizing programmes, under strict confidentiality agreements.
• When required by law, regulation, or legal process.
• To protect the rights, property, or safety of ACES Institute, its users, or the public.

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyze traffic, and improve content relevance. You can choose to disable cookies through your browser settings; however, some parts of the website may not function properly as a result.

6. Data Storage and Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
All information collected is stored securely and retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

7. Your Rights

You have the right to:

• Request access to or correction of your personal data.
• Withdraw consent for data processing (subject to applicable legal limitations).
• Request deletion of your personal data, where permissible by law.

Requests can be made by contacting us at connect@acesinstitute.org.

8. Third-Party Links

Our website may contain links to external websites. ACES Institute is not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any linked sites you visit.

9. International Data Transfers

As ACES Institute engages with partners, researchers, and professionals across Asia and globally, your information may be transferred across jurisdictions. We ensure that such transfers comply with relevant data protection laws and best practices.

10. Updates to This Policy

We may revise or update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated version will be posted on our website with a revised effective date. Continued use of our website constitutes acceptance of the updated policy.

11. Contact Us

For questions, concerns, or data-related requests, please contact:

ACES Institute
Email: connect@acesinstitute.org
Website: https://acesinstitute.org

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